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General Terms and Conditions of Bookings.
AGREEMENT OVERVIEW:
This Agreement expresses the full and complete agreement between the CLIENTS (Hereafter referred to as CLIENTS) and BUDDSY MEDIA (Hereafter refereed to as BUDDSY MEDIA) regarding the subject matter hereof. It supersedes all prior agreements. The only way to add or change this agreement is to do so in writing, signed by all parties.
COOPERATION: Unless otherwise noted, BUDDSY MEDIA, it's associates or employees will be the exclusive photographer(s) at this photography shoot. The CLIENTS agree that good faith cooperation and communication between them is important in obtaining a good result. CLIENTS must also notify BUDDSY MEDIA and photographer(s) in writing if they wish to have anything photographed in a particular way. BUDDSY MEDIA or the photographer(s) will not be held accountable for not photographing desired photographs, if there is no one to assist in identifying these particular details and photographs on the day. BUDDSY MEDIA is not responsible if key individuals fail to appear or cooperate during photography, or for missed images due to details not revealed to BUDDSY MEDIA or beyond the photographer(s) control.
HOUSE RULES: CLIENTS agree and understand that the photographer(s) are limited by the guidelines of the location site/venue management/government rules and CLIENTS agree to accept the results that may occur from said guidelines. Negotiation with the officials/management for moderation of guidelines is solely the CLIENTS responsibility. If CLIENT appears under the influence of alcohol or drugs during the shoot, BUDDSY MEDIA has the right to cancel the shoot immediately due to liability and health concerns arising.
IMAGES and COPYRIGHTS: Photographs/images produced by BUDDSY MEDIA are protected by Copyright Law (all rights reserved). Upon final payment by CLIENTS, CLIENTS are allowed to display resulting images for personal use. Said images may not be altered or reproduced in any manner without prior written permission of BUDDSY MEDIA. CLIENTS will receive a high resolution digital online link to images. When publishing the photos socially or commercially, BUDDSY MEDIA must be noted as the photographer. The CLIENTS must obtain written permission from BUDDSY MEDIA prior to the CLIENTS, their associates, friends or relatives selling the photographs.
BUDDSY MEDIA does not provide any unedited images to CLIENTS as it does not represent the quality BUDDSY MEDIA strives for. BUDDSY MEDIA takes pride in the edited images, and images will not be delivered if they do not meet  BUDDSY MEDIA’s quality standards. Whilst  BUDDSY MEDIA’s editing style is quite complimentary, please note below, what defines BUDDSY MEDIA’s “edited” images. BUDDSY MEDIA’s edited images include colour correction, colour enhancements, exposure correction, shadow and highlight recovery, lens correction, and a little artistic flare. BUDDSY MEDIA’s edited images do not include retouched or photoshopped images. This is a service BUDDSY MEDIA does not usually offer. Retouching/photoshopping images can be an art form in itself, and can require extensive, skilled work. BUDDSY MEDIA can however lead you in the right direction and offer guidance on the best place to source this. Please note, BUDDSY MEDIA will may retouch photos within a collection. This is at BUDDSY MEDIA’s own discretion whilst editing, and usually does not extend beyond a handful of images. Eg. BUDDSY MEDIA will fix a large pimple, or smooth the skin on what they think to be “the money shot”. For photoshopping/retouching please get in touch with BUDDSY MEDIA for their services and/or to outsource a quote.
MODEL RELEASE: The CLIENTS hereby grants to BUDDSY MEDIA and successors, heirs, executors, administrators, assigns, attorneys, representatives and agents, the irrevocable and unrestricted right to use and publish photographs of the CLIENTS or in which the CLIENTS may be included, for editorial, trade, advertising or any other purpose and in any manner or medium; to alter the same without restriction; and to copyright the same. The CLIENTS hereby release BUDDSY MEDIA and all associates representatives and assigns from any and all claims, actions, demands, suits, liabilities, damages, expenses, and obligations of any kind arising from, or related in any manner to BUDDSY MEDIA’S use of said images.
RETAINER & PAYMENT SCHEDULE: A non-refundable fee of $200 is due at the signing of this agreement. This is a NON-REFUNDABLE RETAINER. Should CLIENT not show up to the scheduled appointment, cancel the appointment or otherwise breach this Agreement, the NON-REFUNDABLE RETAINER shall be liquidated for damages to BUDDSY MEDIA. The CLIENT shall also be responsible for payment of any materials/charges incurred up to the time of cancellation. Otherwise, the retainer shall be applied towards the Final Total, with the remainder of charges payable in full, prior to the photo shoot. If extras are added on the day of the photo shoot, payments must be paid before the digital online link to images is handed over to CLIENTS, approximately 1-4 weeks after the event.
LIMIT OF LIABILITY: In the unlikely event that the photographer(s) are injured, become too ill, or has an emergency that prevents them from photographing the event, BUDDSY MEDIA will contact the CLIENT as soon as possible, to arrange another suitable date and time. BUDDSY MEDIA takes the upmost care with respect to exposure, storage, and processing the photographs/images, but cannot and does not, guarantee that photographs/images of the event will not be lost, stolen, or destroyed for reasons within or beyond BUDDSY MEDIA's control. CLIENT agrees that BUDDSY MEDIA or the photographer(s) full and complete responsibility and liability is limited to the return of all payments received for the event.
COMPLETION SCHEDULE: Images are expected to be edited within 1-4 weeks after the photo shoot date. Digital online links to image delivery is expected within this time frame, but may take longer. Prints/canvases/frames and extras will be available anywhere from 2-6 weeks, after they are ordered. These items can be picked up from BUDDSY MEDIA's home studio by appointment only (please email BUDDSY MEDIA and ask for current address). Contact BUDDSY MEDIA if you need a mail/shipping quote.
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